الرئيسية - اقتصاد و أعمال - أهمية إدارة الوثائق والسجلات إلكترونياً للشركات الناشئة في السعودية

أهمية إدارة الوثائق والسجلات إلكترونياً للشركات الناشئة في السعودية

أهمية إدارة الوثائق والسجلات إلكترونياً للشركات الناشئة في السعودية
أهمية إدارة الوثائق والسجلات إلكترونياً للشركات الناشئة في السعودية

أهمية إدارة الوثائق والسجلات إلكترونياً للشركات الناشئة في السعودية

 

The Importance of Electronic Record Retention

 

أصبحت إدارة الوثائق و الأرشفة الإلكترونية عنصراً مهماً من الممارسات السليمة لحفظ المعلومات في الشركات السعودية والخليجية والعربية، حيث تساعد إدارة الوثائق و الأرشفة على تلبية متطلبات الامتثال للمعايير والحد من التخزين، وتخفيف المخاطر و التكاليف.

 

ويعتقد البعض بأن الأرشفة الإلكترونية هي عملية تحويل المستندات والوثائق الورقية الي مستندات إلكترونية وذلك بمسحها عبر أجهزة المسح الضوئي وتخزينها بطريقة ما عبر وسائط التخزين المتداولة، ولكن في الحقيقة أن هذا اعتقاد خاطىء، فإدارة الوثائق إلكترونيا تعمل بطريقة مختلفة.

 

وتكمن أهمية تحويل النماذج والتقارير من الطريقة اليدوية إلى سجلات الكترونية باستخدام تطبيقات وبرامج متخصصة بأسلوب احترافي لتسهيل أسلوب العمل، وهو الأمر الذي تفتقر إليه معظم الشركات الناشئة في عملها.

 

ولعل أبرز الأمور التي تسهلها عملية إدارة الوثائق والسجلات إلكترونياً للشركات السعودية:

 

سهولة تحديد التصنيفات اللازم بنائها ليتم وضع تلك السجلات فيها

 

سهولة تحديد ما هي المعلومات التي يتوجب تسجيلها ومن المصادر المختلفة

 

سهولة تحديد الفترة الزمنية اللازمة للإحتفاظ بتلك السجلات ولكل تصنيف تم تحديده فلا داعي أن تحتفظ المنشأة باالسجلات للأبد

 

سهولة تحديد التصرف اللازم لإتلاف السجلات عند إنتهاء فترة الإحتفاظ.

 

سهولة تدريب وتعليم جميع الموظفين في المنشأة وتوعيتهم بأهمية سجلات المنشأة وما الذي يجب الإحتفاظ به.
ويوفر نظام إدارة الملفات إلكترونيا العديد من الخدمات مثل إدارة أمن المعلومات وارشفة الكترونية وتأمين ومشاركة الملعومات داخل المنظمة، ويمكنكم الاعتماد على شركات خاصة للحصول على هذا النظام، ولعل أبرز تلك الشركة “شركة انفورت” التي تقدم العديد من الخدمات ولعل أهمها إدارة الوثائق إلكترونيا.

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